Pay components: allowances, deductions, bonuses

Build your catalog of allowances, deductions, and bonuses, set hourly rates per brand/task, then add one-off additions or deductions, reimbursements, and THR in each pay period.

Pay components keep every payslip consistent: recurring allowances, deductions, and bonuses are calculated automatically each period, while this month's exceptions are added once. The result is less manual arithmetic and fewer questions from employees.

#Choose the right tool

#Before you start

• Komponen Gaji & Brand (Pay components & brands) can only be opened by Admin and Finance users. Tambahan & Potongan (Additions & deductions) and reimbursements can be entered by Admin, HR Manager, and Finance.
• Employee salary data is complete — see Setting up payroll.

#Creating a pay component

• Nominal Tetap is paid in full every period — it is not reduced for absences.
• % Gaji Pokok is calculated from the base salary in the employee record.
• Kena Pajak applies to allowances and bonuses. Deductions are always taken after tax. BPJS contributions are still calculated from the base salary, not from components.

#Rekap Lembur: overtime pay in rupiah

If your company uses overtime approval and the Lembur (Gaji Pokok ÷ Hari Kerja ÷ 8) component, a Payroll › Rekap Lembur (overtime recap) menu appears for roles that can view payroll. The page prices approved overtime in rupiah per employee for one pay period — the same figure as the Lembur line on the payslip for that period. Use it when salaries are paid outside Logixbase, or to check before you calculate payroll.

1. Open Payroll › Rekap Lembur.
2. Pick the Periode gaji (pay period). Periods follow the payroll cutoff day in Settings (for example the 25th: 26 September – 25 October for October); change Tanggal potong (cutoff day) if yours differs, or pick Akhir bulan (end of month) for a calendar month.
3. Check the Catatan (notes) column. An employee without a base salary (Gaji Pokok) cannot be priced yet — click isi di profil (fill in the profile) on their row to complete it.
4. Click Unduh Excel (download Excel) for the per-employee recap with totals.

• Only approved overtime counts. Requests still waiting for a decision are counted above the table but are not in the total.
• Hourly rate = base salary ÷ the period's workdays ÷ 8. Workdays come from the employee's schedule; days of the period with no schedule yet (a schedule that starts mid-period, or a new joiner) count from their weekly work pattern (usually Monday–Friday), as payroll does. That is why the recap is always one full pay period.
• A fixed hourly rate set for an employee, if any, replaces the rate derived from the base salary.
• Employees who worked overtime but do not have the Lembur component are still listed, at Rp 0, so you can see them. So are employees on Jeda (paused): payroll does not pay them for that period.
• A Lembur component linked to one employee more than once is flagged, because payroll pays it that many times too — ask our team to tidy it up.
• Every Excel download is recorded in the audit log.

#Linking components to employees

#Hourly rates per brand/task

Per Jam (hourly) employees are paid hours worked × the brand/task rate. These rates are also the basis for overtime pay and public-holiday pay for every pay type.

• Rate Normal — the hourly wage for Per Jam employees.
• Rate Khusus / Lembur — for overtime hours, which are calculated from the shift and its Ambang Lembur (overtime threshold) — see Shifts and schedules.
• Work on public holidays is paid according to the category rates in the holiday calendar — a percentage of the Rate Normal or a fixed Rp per hour. The Rate Khusus / Lembur is the fallback when no category rate matches.
• For Bulanan (monthly) and Harian (daily) employees, overtime and public-holiday work is paid on top of the base salary as Upah Lembur (overtime pay) or Upah Hari Libur (holiday pay).
• Mode Upah/Jam (Hourly pay mode) in each employee's Penggajian section decides whether hours outside the schedule count as overtime: Rate khusus aktif (jam di luar jadwal = lembur) (the default) or Rate reguler (semua jam = normal) (all hours at the normal rate).
• A per-employee rate replaces the brand rate: open the employee profile › Penggajian › Kelola Rate & Lembur (Manage rates & overtime).
• The special rate cannot be lower than the normal rate, and the maximum is Rp 2,000,000 per hour. The main brand cannot be deleted.

#Per-period additions and deductions

For this month's exceptions — a target bonus, a salary advance, a correction — add a line directly to the period, without creating a component.

• A Siap Dibayar (Ready to pay) period is recalculated immediately; a Draft period picks the line up when you click Hitung (Calculate). Rupiah amounts for percentage lines appear after Hitung Ulang (Recalculate).
• Basis: Gaji Kotor (Bruto) (base pay + allowances, before additions), Gaji Pokok (this period's base pay), or Gaji Dasar (kontrak) (the base salary in the employee record).
• Deductions are taken after tax. Lines without Tampilkan di slip are hidden from the employee but still count in the totals.
• In a Dibayar (Paid) or Terkunci (Locked) period, additions and deductions can no longer be changed.

#Bonuses and THR

• Recurring bonus — create a component of type Bonus.
• One-off bonus — add a Charge (+) with category Bonus in Tambahan & Potongan.
• THR (religious holiday allowance) — create a THR period under Payroll › Periode Penggajian (period type THR Keagamaan). The system works out who is entitled, calculates a full or pro-rated THR, and withholds its PPh 21. See THR.

#Reimbursements

The reimbursement is picked up by the period whose cutoff range includes the expense date when that period is calculated (or recalculated), and appears on the payslip as a non-taxable Reimbursement line.

#Common problems

• A component doesn't appear on the payslip — it isn't linked to that employee yet, or the period was calculated before the component existed. Once linked, click Hitung Ulang.
• A component can't be deleted — the message "Komponen gaji masih digunakan oleh karyawan" means employees are still linked to it.
• You can't add an addition or deduction — the period is already Dibayar or Terkunci. Record it in the next period with the category Penyesuaian (adjustment).

#Next steps

• Running monthly payroll
• Holidays and special rates
• Payslips and proof of payment