---
title: Pay components: allowances, deductions, bonuses
description: Build your catalog of allowances, deductions, and bonuses, set hourly rates per brand/task, then add one-off additions or deductions, reimbursements, and THR in each pay period.
url: https://hris.logixbase.com/docs/en/payroll-components
lang: en
updated: 2026-10-15
alternate: https://hris.logixbase.com/docs/payroll-components.md
---

# Pay components: allowances, deductions, bonuses

> Build your catalog of allowances, deductions, and bonuses, set hourly rates per brand/task, then add one-off additions or deductions, reimbursements, and THR in each pay period.

Pay components keep every payslip consistent: recurring allowances, deductions, and bonuses are calculated automatically each period, while this month's exceptions are added once. The result is less manual arithmetic and fewer questions from employees.

## Choose the right tool

| Need | Use | Example |
|---|---|---|
| Every period | A pay component (Tunjangan, Potongan, Bonus) | Meal allowance, cooperative dues |
| This period only | **Tambahan & Potongan** on the period page | Target bonus, salary advance, correction |
| Expense refund | Reimbursement | Parking, fuel |
| Hourly pay | Brand/task rate | Employees on the Per Jam (hourly) pay type |

## Before you start

- **Komponen Gaji & Brand** (Pay components & brands) can only be opened by **Admin** and **Finance** users. **Tambahan & Potongan** (Additions & deductions) and reimbursements can be entered by Admin, HR Manager, and Finance.
- Employee salary data is complete — see [Setting up payroll](https://hris.logixbase.com/docs/en/payroll-setup.md).

## Creating a pay component

![Komponen Gaji & Brand page with the Tunjangan, Potongan, and Bonus columns and the brand/task section](https://hris.logixbase.com/docs-assets/screens/admin-salary-components.webp "Pay components & brands")

1. Open **Pengaturan › Komponen Gaji & Brand** (Settings › Pay components & brands).
2. Click **Tambah Komponen** (Add component) (1), or **Tambah** (Add) in the Tunjangan, Potongan, or Bonus column.
3. Enter a **Nama** (Name), then choose the **Tipe** (Type): **Tunjangan** (allowance), **Potongan** (deduction), or **Bonus**.
4. Choose the **Kalkulasi** (Calculation): **Nominal Tetap** (fixed amount — fill in **Nominal Default (Rp)**) or **% Gaji Pokok** (percentage of base salary — fill in **Persentase Default (%)**).
5. **Kena Pajak** (Taxable) is ticked by default: keep it if this allowance or bonus adds to the PPh 21 base, untick it if not. **Urutan Tampil** (Display order) sets its position on the payslip.
6. Click **Simpan** (Save).

- **Nominal Tetap** is paid in full every period — it is not reduced for absences.
- **% Gaji Pokok** is calculated from the base salary in the employee record.
- **Kena Pajak** applies to allowances and bonuses. Deductions are always taken after tax. BPJS contributions are still calculated from the base salary, not from components.

**Other calculation options:**
The **Kalkulasi** list also shows **Komisi per Sesi**, **Lembur (Gaji Pokok ÷ Hari Kerja ÷ 8)**, and **Potongan Istirahat sesuai jadwal (Gaji Pokok ÷ Hari Kerja ÷ 8)**. These are optional features that are not active by default; components using them are skipped when payroll is calculated. [Contact us](https://hris.logixbase.com/docs/en/contact) to enable them.

### Rekap Lembur: overtime pay in rupiah

If your company uses overtime approval and the **Lembur (Gaji Pokok ÷ Hari Kerja ÷ 8)** component, a **Payroll › Rekap Lembur** (overtime recap) menu appears for roles that can view payroll. The page prices approved overtime in rupiah per employee for one pay period — the same figure as the **Lembur** line on the payslip for that period. Use it when salaries are paid outside Logixbase, or to check before you calculate payroll.

1. Open **Payroll › Rekap Lembur**.
2. Pick the **Periode gaji** (pay period). Periods follow the payroll cutoff day in Settings (for example the 25th: 26 September – 25 October for October); change **Tanggal potong** (cutoff day) if yours differs, or pick **Akhir bulan** (end of month) for a calendar month.
3. Check the **Catatan** (notes) column. An employee without a base salary (Gaji Pokok) cannot be priced yet — click **isi di profil** (fill in the profile) on their row to complete it.
4. Click **Unduh Excel** (download Excel) for the per-employee recap with totals.

- Only **approved** overtime counts. Requests still waiting for a decision are counted above the table but are not in the total.
- **Hourly rate** = base salary ÷ the period's workdays ÷ 8. Workdays come from the employee's schedule; days of the period with no schedule yet (a schedule that starts mid-period, or a new joiner) count from their weekly work pattern (usually Monday–Friday), as payroll does. That is why the recap is always one full pay period.
- A fixed hourly rate set for an employee, if any, replaces the rate derived from the base salary.
- Employees who worked overtime but do not have the Lembur component are still listed, at Rp 0, so you can see them. So are employees on Jeda (paused): payroll does not pay them for that period.
- A Lembur component linked to one employee more than once is flagged, because payroll pays it that many times too — ask our team to tidy it up.
- Every Excel download is recorded in the audit log.

### Linking components to employees

**Important:**
A component in the catalog only reaches the payslips of employees it is linked to. The **Komponen Gaji** column in the **Karyawan** (Employees) list shows "N komponen" (N components) or "Belum ada tunjangan/potongan" (no allowances/deductions yet). Linking a component to an individual employee is not yet available as a button in the admin app: fill in the **14_Komponen_Karyawan** sheet of the **Unduh Template Onboarding** (Download onboarding template) workbook on the **Import Karyawan** page and send it to our team to process — or [contact us](https://hris.logixbase.com/docs/en/contact). For the current month, use [Tambahan & Potongan](https://hris.logixbase.com/docs/en/payroll-components.md#per-period-additions-and-deductions).

## Hourly rates per brand/task

**Per Jam** (hourly) employees are paid hours worked × the brand/task rate. These rates are also the basis for overtime pay and public-holiday pay for every pay type.

1. In **Komponen Gaji & Brand**, open the **Brand/task & rate default per jam** (Brand/task & default hourly rate) section.
2. Under **Tambah brand/task baru** (Add a new brand/task) (2), enter the **Nama brand/task** (brand/task name), **Rate Normal** (normal rate), and **Rate Khusus / Lembur** (special/overtime rate) in Rp per hour, then click **Tambah**.
3. For an existing brand/task, change the figures on its row and click **Simpan**.

- **Rate Normal** — the hourly wage for Per Jam employees.
- **Rate Khusus / Lembur** — for overtime hours, which are calculated from the shift and its **Ambang Lembur** (overtime threshold) — see [Shifts and schedules](https://hris.logixbase.com/docs/en/shifts-schedules.md).
- Work on public holidays is paid according to the category rates in the [holiday calendar](https://hris.logixbase.com/docs/en/holidays.md) — a percentage of the Rate Normal or a fixed Rp per hour. The Rate Khusus / Lembur is the fallback when no category rate matches.
- For Bulanan (monthly) and Harian (daily) employees, overtime and public-holiday work is paid on top of the base salary as **Upah Lembur** (overtime pay) or **Upah Hari Libur** (holiday pay).
- **Mode Upah/Jam** (Hourly pay mode) in each employee's Penggajian section decides whether hours outside the schedule count as overtime: **Rate khusus aktif (jam di luar jadwal = lembur)** (the default) or **Rate reguler (semua jam = normal)** (all hours at the normal rate).
- A per-employee rate replaces the brand rate: open the employee profile › **Penggajian** › **Kelola Rate & Lembur** (Manage rates & overtime).
- The special rate cannot be lower than the normal rate, and the maximum is Rp 2,000,000 per hour. The main brand cannot be deleted.

**Note:**
The **Terapkan Rate Khusus/Lembur untuk jam lembur** (apply the special/overtime rate to overtime hours) checkbox on each brand row is an optional feature that is not active by default. Until it is enabled, each employee's **Mode Upah/Jam** decides.

## Per-period additions and deductions

For this month's exceptions — a target bonus, a salary advance, a correction — add a line directly to the period, without creating a component.

1. Open **Payroll › Periode Gaji** (Pay periods) and choose the period.
2. For one employee: click their row in the **Slip per karyawan** (Payslip per employee) table, then click **Tambahan & Potongan** (if lines already exist, click **Tambah Baru** (Add new) first). For many employees: open the **Update massal — tambahan & potongan** (Bulk update) section and pick the employees (or **Pilih semua**, select all).
3. Fill in the **Label**, the optional **Tanggal** (date), and the **Kategori** (category): Fee, Tunjangan, Bonus, Kasbon, Penyesuaian, or Lainnya.
4. Choose the **Arah** (direction) — **Charge (+) — menambah** (adds) or **Deduction (−) — mengurangi** (subtracts) — and the **Tipe**: **Fixed (Rp)** (fill in **Nominal (Rp)**) or **Percentage (%)** (fill in **Persen (%)** and **Basis**). Change the **Qty** if needed.
5. Tick **Kena Pajak** if the charge is subject to PPh 21 — it is unticked by default. **Tampilkan di slip** (show on payslip) is already ticked; untick it only if the employee shouldn't see this line. Click **Tambah** (or **Tambah ke N karyawan**, add to N employees).

- A **Siap Dibayar** (Ready to pay) period is recalculated immediately; a **Draft** period picks the line up when you click **Hitung** (Calculate). Rupiah amounts for percentage lines appear after **Hitung Ulang** (Recalculate).
- **Basis**: **Gaji Kotor (Bruto)** (base pay + allowances, before additions), **Gaji Pokok** (this period's base pay), or **Gaji Dasar (kontrak)** (the base salary in the employee record).
- Deductions are taken after tax. Lines without **Tampilkan di slip** are hidden from the employee but still count in the totals.
- In a **Dibayar** (Paid) or **Terkunci** (Locked) period, additions and deductions can no longer be changed.

## Bonuses and THR

- **Recurring bonus** — create a component of type **Bonus**.
- **One-off bonus** — add a Charge (+) with category **Bonus** in **Tambahan & Potongan**.
- **THR** (religious holiday allowance) — create a **THR period** under **Payroll › Periode Penggajian** (period type **THR Keagamaan**). The system works out who is entitled, calculates a full or pro-rated THR, and withholds its PPh 21. See [THR](https://hris.logixbase.com/docs/en/thr.md).

## Reimbursements

1. Open **Laporan** (Reports), tab **Finance Payment**.
2. In the **Tambah reimbursement** (Add reimbursement) card, choose the employee (**Pilih worker**) and **Pilih brand/task**, then fill in the expense date, **Kategori**, **Amount**, and **Notes**.
3. Click **Simpan Reimbursement** (Save reimbursement).

The reimbursement is picked up by the period whose cutoff range includes the expense date when that period is calculated (or recalculated), and appears on the payslip as a non-taxable **Reimbursement** line.

## Common problems

- **A component doesn't appear on the payslip** — it isn't linked to that employee yet, or the period was calculated before the component existed. Once linked, click **Hitung Ulang**.
- **A component can't be deleted** — the message "Komponen gaji masih digunakan oleh karyawan" means employees are still linked to it.
- **You can't add an addition or deduction** — the period is already **Dibayar** or **Terkunci**. Record it in the next period with the category **Penyesuaian** (adjustment).

## Next steps

- [Running monthly payroll](https://hris.logixbase.com/docs/en/payroll-run.md)
- [Holidays and special rates](https://hris.logixbase.com/docs/en/holidays.md)
- [Payslips and proof of payment](https://hris.logixbase.com/docs/en/payslips-payment.md)