--- title: Get set up in an afternoon description: The setup checklist for a new company — sign in with Google, add your work location, add and invite employees, see the first clock-in, then prepare payroll and your HR team. url: https://hris.logixbase.com/docs/en/quickstart-admin lang: en updated: 2026-10-13 alternate: https://hris.logixbase.com/docs/quickstart-admin.md --- # Get set up in an afternoon > The setup checklist for a new company — sign in with Google, add your work location, add and invite employees, see the first clock-in, then prepare payroll and your HR team. In one afternoon your company can be running on Logixbase HRIS: work location ready, employees invited, the first clock-in recorded, and salary data ready for your first pay period. This page follows the order of the **Panduan Setup** (Setup guide) on the Dashboard, so you always know what comes next. ## Before you start - A Google account for yourself — regular Gmail or your company's Google Workspace. - Your employee list: names, each person's **Google account email**, job titles, and start dates. Base salaries can come later. - The address of your work location: outlet, warehouse, or office. - One employee's phone (or your own) to try the first clock-in. **Lots of data in Excel?:** Our team can process a full migration — brands, locations, shifts, and pay — for you. See [implementation help](https://hris.logixbase.com/docs/en/custom-solutions.md). ## The setup guide on your Dashboard A new workspace shows a **Siapkan HRIS Anda** (Set up your HRIS) card on the Dashboard: five steps from **Workspace dibuat** (Workspace created) and **Tambah karyawan pertama** (Add your first employee) (2) through **Atur gaji pokok** (Set base salary), plus **Atur jadwal (opsional)** (Set schedule, optional). The next step is always highlighted, every row opens the right page, and the card disappears by itself once everything is done. ![Dashboard with the Perlu Tindakan card, the setup guide, and the Buka Aplikasi Pekerja button](https://hris.logixbase.com/docs-assets/screens/admin-dashboard.webp "The setup guide on the Dashboard") From the moment your workspace exists, it already has one brand named after your company, four leave types (**Cuti Tahunan**, **Cuti Sakit**, **Cuti Melahirkan**, **Cuti Ayah** — annual, sick, maternity, and paternity leave), one shift **Shift Reguler** from 09:00 to 18:00, and the national holiday calendar. You only adjust what you need. ## Part 1 — Set up your workspace 1. **Get access and sign in.** If self-serve sign-up is available, open the **Mulai gratis** (Start free) page at hris.logixbase.com/signup, click **Lanjut dengan Google** (Continue with Google), enter your **Nama Perusahaan** (Company name), and click **Buat Workspace** (Create workspace). If it is not available yet, [contact our team](https://hris.logixbase.com/docs/en/contact): we prepare the workspace and send you an invite link, where you click **Masuk dengan Google untuk menerima** (Sign in with Google to accept). *Why:* signing in with Google means no new password to forget or leak. 2. **Complete your company profile.** Go to **Pengaturan › Perusahaan & Lokasi** (Settings › Company & locations) (1), click **Edit Company**, fill in the address, city, NPWP (tax ID), and logo, then click **Simpan Company** (Save company). *Why:* your company logo appears as the letterhead on payslips. 3. **Add your first work location.** On the same page, click **Tambah Lokasi Kerja** (Add work location), search for the address or click the map to drop a pin, enter a radius in meters (default 100), then click **Simpan Lokasi** (Save location). *Why:* every clock-in is compared with this point — clock-ins outside the radius are still accepted, but flagged for HR. Details: [Work locations & geofence](https://hris.logixbase.com/docs/en/company-locations.md). 4. **Let schedules wait.** **Absen tanpa jadwal** (Clock in without a schedule) is on from the start, so employees can clock in before any shift exists. *Why:* you can start today and set up shifts later, when you need lateness tracking. Details: [Shifts & schedules](https://hris.logixbase.com/docs/en/shifts-schedules.md). ![Settings page with the Perusahaan & Lokasi, Tim & Hak Akses, and Siklus Penggajian cards](https://hris.logixbase.com/docs-assets/screens/admin-settings-hub.webp "Settings") ## Part 2 — Get employees into the app 1. **Add employees.** Open **Karyawan** (Employees) and click **Tambah Karyawan** (Add employee) (1). Only first name, email, brand, job title, employment type, and start date are required; everything else can be completed later. Click **Simpan Karyawan** (Save employee). Many employees at once? Use **Import CSV** (2). *Why:* this email is what the employee signs in with, so use the Google account email that is on their phone. Details: [Manage employees](https://hris.logixbase.com/docs/en/employees.md). 2. **Send the invite.** After saving, click **Kirim undangan akun** (Send account invite) — or, from the employee list, click **Invite Link** (3). In the **Bagikan undangan** (Share invite) window, click **Salin pesan** (Copy message) (1) and paste it into a WhatsApp chat with the employee. *Why:* the app does not send emails; you share the link over the channel your employees actually read. The link is valid for 7 days. Details: [Invite employees](https://hris.logixbase.com/docs/en/invite-workers.md). 3. **Welcome the first clock-in.** The employee opens the link, signs in with Google, taps **Clock In Sekarang** (Clock in now), and takes a selfie. The clock-in appears right away in **Absensi** (Attendance) and on the Dashboard. *Why:* this is the sign that the system is really running, and the **Absensi pertama masuk** (First clock-in received) step on the checklist is ticked. ![Employee list with the Tambah Karyawan, Import CSV, and Invite Link buttons](https://hris.logixbase.com/docs-assets/screens/admin-employees-list.webp "Employees") ![Bagikan undangan window with the Salin pesan and Buat link baru buttons](https://hris.logixbase.com/docs-assets/screens/admin-invite-modal.webp "Share invite") Link older than 7 days? Open that employee's **Invite Link** again and click **Buat link baru** (Create new link) (2). The old link stops working automatically. **Try it yourself first:** Add yourself as an employee with your own Google email, then click **Buka Aplikasi Pekerja** (Open employee app) on the Dashboard. You will go through exactly the same clock-in flow as your employees before you explain it to the team. ## Part 3 — Ready for payroll and your team 1. **Set base salaries.** Open each employee's profile, go to the **Penggajian** (Payroll) section, and fill in **Gaji Pokok** (Base salary). *Why:* payroll needs it before it can run; the **Atur gaji pokok** step on the checklist is ticked as soon as one employee has a base salary. Employees with salary type **Per Jam** (Hourly) are paid from brand hourly rates — see [Staff across brands and outlets](https://hris.logixbase.com/docs/en/multi-brand.md). 2. **Set your payroll cycle.** Go to **Pengaturan › Siklus Penggajian** (Settings › Payroll cycle) (3) and set your monthly cutoff date — a new workspace starts with **Buat aturan** (Create rule). The full steps, including creating pay periods, are in [Set up payroll](https://hris.logixbase.com/docs/en/payroll-setup.md). *Why:* the cutoff date decides which attendance each pay period covers. 3. **Invite your HR, managers, and finance.** Go to **Pengaturan › Tim & Hak Akses** (Settings › Team & access) (2), click **Undang Anggota** (Invite member), enter the email and role, click **Buat Link Undangan** (Create invite link), then **Salin pesan** and send it. A manager must be given a department. *Why:* everyone sees only what they need — managers, for example, do not see salaries. Details: [Team & access](https://hris.logixbase.com/docs/en/team-access.md). ## What you should see - Employees who accepted their invite can clock in, and their attendance shows in **Absensi** and in the **Hadir hari ini** (Present today) card on the Dashboard. - The **Siapkan HRIS Anda** card disappears once all five steps are done. - Your first pay period is ready to create in **Periode Gaji** (Pay periods). ## What to tell your employees **Three short messages for your team:** Send the invite message together with these three points: (1) open the link — or go straight to worker.logixbase.com while the invite is still valid — and sign in with the Google account whose email HR registered; (2) allow camera and location access when asked; (3) add the app to the home screen so it is easy to open. Share the [quick guide for employees](https://hris.logixbase.com/docs/en/quickstart-worker.md) too. ## Common problems - **An employee sees "Akses worker belum tersedia" (Employee access not available yet).** They signed in with a Google account whose email differs from the one registered. That screen has no sign-out button, so ask them to open the invite link again and sign in with the right Google account — see the [employee sign-in guide](https://hris.logixbase.com/docs/en/worker-install-login.md) if their phone uses several Google accounts. If the email you registered is wrong, fix it in their employee record and click **Buat link baru**. - **The sign-in page says "Email Anda belum terdaftar dalam undangan aktif" (Your email has no active invite).** This account has not been invited to any workspace. Ask your company admin for an invite, or [contact us](https://hris.logixbase.com/docs/en/contact) if you are an owner without a workspace yet. - **The "Atur gaji pokok" step is not ticked.** The checklist waits for at least one employee with a **Gaji Pokok** above zero. ## Next steps - [Set your attendance policy](https://hris.logixbase.com/docs/en/attendance-policy.md) - [Set up leave types](https://hris.logixbase.com/docs/en/leave-setup.md) - [Run your first payroll](https://hris.logixbase.com/docs/en/payroll-run.md) Rather not set up alone? Book a short session with our team — we will set up your locations, employees, and pay together with you.