---
title: Payslips and proof of payment
description: Open, print, and download payslips; record each employee's transfer and proof of payment; control when payslips appear in the employee app; and handle corrections after payday.
url: https://hris.logixbase.com/docs/en/payslips-payment
lang: en
updated: 2026-10-13
alternate: https://hris.logixbase.com/docs/payslips-payment.md
---

# Payslips and proof of payment

> Open, print, and download payslips; record each employee's transfer and proof of payment; control when payslips appear in the employee app; and handle corrections after payday.

Every period produces a payslip per employee that you can print and download, plus a tidy record of each transfer and its proof of payment. When an employee asks "has my salary been transferred?", the answer is in one place.

## Before you start

- The period has been calculated — see [Running monthly payroll](https://hris.logixbase.com/docs/en/payroll-run.md).
- Admin, HR Manager, and Finance users can record payments.

## Opening and printing a payslip

1. Open **Payroll › Periode Gaji** (Pay periods) and choose the period.
2. In the **Slip per karyawan** (Payslip per employee) table, click **Slip** on the employee's row.
3. Choose the **Rinci** (Detailed) view (1) — with a day-by-day breakdown of hours — or **Ringkas** (Compact).
4. Click **Cetak / PDF** (Print / PDF) (2) to print or save exactly what is on screen, **Download PDF (arsip)** (archive PDF) for the official PDF generated by the server, or **Sheet** for a CSV file of this payslip.

![Admin payslip with the Rinci/Ringkas choice and the Cetak / PDF button](https://hris.logixbase.com/docs-assets/screens/admin-payslip.webp "Payslip")

The payslip shows the employee's details, **Penghasilan** (earnings), **Potongan** (deductions, including **BPJS (karyawan)** and **PPh 21**), **Gaji Bersih** (net pay), and the amount in words. The NIK and bank account number are masked; click the eye icon to reveal them. The signature and company stamp come from **Pengaturan › Perusahaan & Lokasi › Penanda tangan & cap perusahaan** (Settings › Company & locations › Signatory & company stamp).

## Recording transfers and proof of payment

Salaries are transferred from your bank, outside the system. The payment dialog helps you copy the transfer details without typos and keeps the proof.

1. In the **Slip per karyawan** table, click **Bayar** (Pay) in the **Pembayaran** (Payment) column. Once recorded, the button becomes **Bukti Bayar** (Proof of payment).
2. Under **Data transfer (klik salin)** (transfer details, click to copy), click **Salin** (Copy) next to **Bank**, **Nama Rekening** (account name), **No. Rekening** (account number), and **Total Gaji (Net)** (net pay), then paste them into your banking app.
3. After transferring, tick **Sudah dibayar** (Paid) and fill in **Referensi / No. transaksi (opsional)** (reference / transaction number, optional).
4. Under **Bukti bayar** (Proof of payment), drag and drop or click to upload the transfer receipt (JPG, PNG, WEBP, or PDF, up to 10 MB per file).
5. Click **Simpan (Dibayar)** (Save as paid).

The **Pembayaran** column now shows **Dibayar**. This is a per-employee transfer record; the period status only changes when you click **Tandai Dibayar** (Mark as paid) on the period page. Proofs of payment are stored privately, every change is recorded in the audit trail, and the history also appears in the employee profile › **Riwayat Gaji** (Pay history) › **Pembayaran Manual & Bukti Bayar** (Manual payments & proof of payment).

## Controlling when employees see their payslip

By default, employees see their payslip in the app with the status **Draft** as soon as the period is calculated — the figures can still change until the period is **Dibayar**. You can override this per employee with **Ketersediaan slip untuk pekerja** (payslip availability for the worker) in the payment dialog:

| Option | Result |
|---|---|
| **Ikuti periode (default)** (follow the period) | Follows the default rule: the payslip appears once the period is calculated. |
| **Selalu tampilkan ke pekerja** (always show) | The payslip is always shown. Under the default rule this behaves the same as **Ikuti periode**; the difference only matters if the "show payslips only when final" feature is enabled. |
| **Sembunyikan dari pekerja** (hide) | The employee cannot see this period's payslip until you change the setting back. |

**Want all payslips to appear only after salaries are paid?:**
Showing payslips only once they are final is an optional feature — [contact us](https://hris.logixbase.com/docs/en/contact) to enable it.

## What employees see

![Payslip details in the employee app](https://hris.logixbase.com/docs-assets/screens/worker-payslip.webp "Payslip in the employee app")

- The **Slip Gaji** (Payslip) menu lists each period with **Gaji bersih** (net pay) and the status **Draft**, **Dibayar**, or **Terkunci** (Locked). The payslip is named after the period's **Bulan** (month) and **Tahun** (year), for example "Jun 2026" — not the **Nama Periode** (period name).
- That status follows the period: an employee you have already marked **Sudah dibayar** still sees **Draft** until the period is marked **Dibayar**. The top of the payslip details shows "Dibayar" with the period's **Tanggal Gajian** (payday) — even on a Draft payslip.
- The details show **Rincian Tunjangan** (allowance breakdown) (1), **Rincian Potongan** (deduction breakdown), and — in the **Rinci** view — **Rincian Jam Kerja** (hours breakdown) plus year-to-date totals.
- **Unduh Slip PDF** (Download payslip PDF) appears once the period is marked **Dibayar** or **Terkunci**; the PDF is generated automatically a few moments later. After **Buka Kunci** (Unlock), employees see "Slip PDF sedang diperbarui…" (payslip PDF is being updated) until the period is locked again.
- Addition or deduction lines without **Tampilkan di slip** (show on payslip) are hidden, but their amounts still count in the totals.
- The app does not send a notification when payslips are published. Let employees know yourself, for example with an Info Banner in [Communication](https://hris.logixbase.com/docs/en/communication.md).

The employee guide is [Viewing your payslip](https://hris.logixbase.com/docs/en/worker-payslip.md).

## Exports

- **Period summary** — the **Sheet** (CSV) and **PDF** buttons in the **Slip per karyawan** section: one row per employee with working days, base pay, allowances, bonus, deductions, and net pay. The summary does not include bank account numbers — use the payment dialog for transfers.
- **Per employee** — **Sheet** and **Download PDF (arsip)** in the payslip window.
- **Across periods** — **Laporan › Penggajian** (Reports › Payroll) with **Export CSV**; see [Reports](https://hris.logixbase.com/docs/en/reports.md).

## Corrections after payment

A **Dibayar** or **Terkunci** period cannot be recalculated — payslips that have been paid stay as they are. Your options:

- **Underpaid or overpaid** — add a **Tambahan & Potongan** line with the category **Penyesuaian** (adjustment) in the next period: a Charge (+) for an underpayment, a Deduction (−) for an overpayment, with a clear label.
- **Transfer recorded by mistake** — open the payment dialog, untick **Sudah dibayar** or replace the proof of payment, then save.
- **Attendance in a locked period needs editing** — an Admin or Finance user clicks **Buka Kunci**. The status returns to **Dibayar**; attendance becomes editable, but payslip figures are not recalculated.
- **Recalculating a period that is already Dibayar** — this is an optional feature; [contact us](https://hris.logixbase.com/docs/en/contact) to enable it.

While a period is still **Siap Dibayar** (Ready to pay), simply fix the data and click **Hitung Ulang** (Recalculate).

## Common problems

- **An employee can't see their payslip** — the period hasn't been calculated yet, the payslip is set to **Sembunyikan dari pekerja**, or the period was deleted.
- **The Unduh Slip PDF button hasn't appeared** — the period isn't **Dibayar** yet, or the PDF is still being generated; try again shortly.
- **The proof of payment won't upload** — use JPG, PNG, WEBP, or PDF, under 10 MB.

## Next steps

- [Running monthly payroll](https://hris.logixbase.com/docs/en/payroll-run.md)
- [Viewing your payslip (for employees)](https://hris.logixbase.com/docs/en/worker-payslip.md)
- [Reports](https://hris.logixbase.com/docs/en/reports.md)