---
title: Hours recap & attendance sign-off
description: Check each employee's hours for a pay period, correct single days, send it to the pay period, then a director approves or returns it — no spreadsheet, and no access to salaries.
url: https://hris.logixbase.com/docs/en/hours-recap
lang: en
updated: 2026-10-23
alternate: https://hris.logixbase.com/docs/hours-recap.md
---

# Hours recap & attendance sign-off

> Check each employee's hours for a pay period, correct single days, send it to the pay period, then a director approves or returns it — no spreadsheet, and no access to salaries.

The monthly hours recap that used to be built by hand in a spreadsheet is now assembled from attendance automatically. The attendance checker reviews and corrects it, then sends it to the pay period; a director or finance approves it before salaries are calculated. This page shows **hours only** — the attendance checker never sees pay figures.

## Before you start

- The pay period exists — see [Running monthly payroll](https://hris.logixbase.com/docs/en/payroll-run.md).
- Who checks and sends: a position with attendance-verification permission (Admin, HR Manager, or a dedicated position such as **Verifikator Absensi** with no payroll access). Who approves: a position that may manage pay periods (Admin, HR Manager, Finance). Set positions in [Roles & permissions](https://hris.logixbase.com/docs/en/roles-permissions.md).

## How a day is counted

| Status | Meaning |
|---|---|
| **Hadir (hari penuh)** (full day) | Net hours (total minus the shift break) reach the shift's required hours. |
| **Kurang jam** (short day) | Present but short; counted as a fraction of a day (e.g. 6 of 8 hours = 0.75). |
| **OFF / tidak masuk** (absent) | A rostered workday with no punch and no leave. |
| **Cuti** / **Cuti sakit** (leave / sick leave) | Approved leave on that day. |
| **Luar kota** / **WFH** (out of town / WFH) | Only set through a correction. |
| **Libur** (holiday) | A calendar holiday, nobody clocked in. |
| **Belum clock-out** (no clock-out) | Clocked in, never clocked out — must be corrected before sending. |

Only approved overtime counts. Each employee's **TTL** = full days + short-day fractions + out of town + WFH.

## Part A — Checking and sending the recap (attendance checker)

### Step 1: open the period's hours recap

![Attendance verification page: menu, period picker and the Rekap Jam button](https://hris.logixbase.com/docs-assets/screens/admin-hours-recap-open.webp "Opening the hours recap")

1. In the left menu, click **Verifikasi Absensi** (Attendance verification) (1).
2. Choose the pay **Periode** (period) to check (2) — e.g. September 2026 (26 Aug – 25 Sep).
3. Click **Rekap Jam** (Hours recap) (3). The recap status shows at the top: **Draft — belum dikirim** (draft, not sent).

### Step 2: check day by day

![Daily check with a no-clock-out day and the correction button](https://hris.logixbase.com/docs-assets/screens/admin-hours-recap-check.webp "Daily check")

1. On the **Pengecekan Harian** (Daily check) tab, pick an employee (1). Names marked ⚠ have a day that must be fixed.
2. Tick **Hanya yang perlu dicek** (Only what needs checking) (2) to show problem days only — no clock-out, short days, OFF, or overtime.
3. Look at the **Status** column (3). **Belum clock-out** means the employee forgot to clock out.
4. Click the pencil (4) on the day to correct.

### Step 3: correct a day

![Correction dialog: day status, note, Save](https://hris.logixbase.com/docs-assets/screens/admin-hours-recap-correct.webp "Correct a day")

1. Choose the **Status hari** (day status) (1): **Hadir (hari penuh)** (full day), **Kurang jam** (short day), **OFF / tidak masuk** (absent), **Cuti** (leave), **Cuti sakit** (sick leave), **Luar kota** (out of town), **WFH**, **Libur** (holiday), or **Otomatis dari absensi** (automatic) to undo a correction. For **Kurang jam**, enter the net hours worked (in steps of 0.25, e.g. 6.5). Fill in **Lembur** (overtime) only if it differs from approved overtime.
2. Write the reason in **Catatan** (note) (2), e.g. "Forgot to clock out, confirmed by supervisor".
3. Click **Simpan** (Save) (3). The day now shows **(dikoreksi)** (corrected) and the note appears under **Keterangan**.

Corrections never change the employee's original attendance record; every change is kept in the audit log.

### Step 4: check totals per employee

![Rekap tab with the TTL Catapa and Selisih columns](https://hris.logixbase.com/docs-assets/screens/admin-hours-recap-summary.webp "Totals per employee")

1. Click the **Rekap** tab (1): full days, short days, sick leave, leave, OFF, out of town, WFH, overtime and **TTL** per employee, plus a **Grand Total**.
2. When a comparison source was imported (e.g. Catapa), the **TTL Catapa** column (2) shows its figure.
3. A non-zero **Selisih** (difference) (3), shown in orange, needs a look: click that employee's row to jump to their **Pengecekan Harian**.

### Step 5: search the attendance log (optional)

![Attendance log tab with the search box](https://hris.logixbase.com/docs-assets/screens/admin-hours-recap-log.webp "Attendance log")

The **Log Absensi** (Attendance log) tab lists every punch in the period — date, shift, clock-in/out, status and overtime. Type a name or employee number in the search box (1).

### Step 6: download and send to the pay period

![Download Excel, note and Send to pay period](https://hris.logixbase.com/docs-assets/screens/admin-hours-recap-send.webp "Send the recap")

1. Click **Download Excel** (1) if you want a copy — all three tabs (attendance log, daily check, recap) are in one file.
2. Write a **Catatan untuk Direktur** (note for the director) (2), e.g. how many corrections you made. Optional.
3. Click **Kirim ke Periode Gaji** (Send to pay period) (3). The status becomes **Terkirim ke Periode Gaji** (sent) and the recap is locked.

**Send button disabled?:**
There is still a **Belum clock-out** day. The red message above the button gives the count — correct that day first (Step 3).

## Part B — Approving or returning (director / finance)

### Step 1: open it from the pay period

![Banner on the period page: hours recap waiting for approval](https://hris.logixbase.com/docs-assets/screens/admin-hours-recap-banner.webp "Approval banner")

Open **Payroll › Periode Gaji** (Pay periods) and choose the period. A banner says the hours recap was sent and is waiting for your approval. Click **Periksa & setujui** (Review & approve) (1).

### Step 2: review and decide

![Note field, Return and Approve recap buttons](https://hris.logixbase.com/docs-assets/screens/admin-hours-recap-decide.webp "Approve or return")

1. Review the **Rekap** tab — especially the **Selisih** column — and open the **Pengecekan Harian** of anyone you want to check.
2. If something needs fixing: write the reason in the **Catatan** (note) field (1), then click **Kembalikan** (Return) (2). A note is required (at least 5 characters). The attendance checker is notified with your note, fixes it and sends it again.
3. If it is correct: click **Setujui rekap** (Approve recap) (3).

### Step 3: recap approved

![Approved status](https://hris.logixbase.com/docs-assets/screens/admin-hours-recap-approved.webp "Approved")

The status becomes **Disetujui** (Approved) (1) and the period's attendance is marked verified on the period page. Continue with **Hitung** (Calculate) — see [Running monthly payroll](https://hris.logixbase.com/docs/en/payroll-run.md).

**Four eyes:**
Whoever sent a recap cannot approve it themselves — the **Setujui rekap** and **Kembalikan** buttons are not shown to them.

## Common problems

- **No Rekap Jam tab** — the feature is not active for your company yet; [contact us](https://hris.logixbase.com/docs/en/contact).
- **Cannot correct a day** — the recap is **Terkirim** (sent) or **Disetujui** (approved); ask the approver to return it. A **Terkunci** (locked) period cannot be changed at all.
- **Numbers differ from the old spreadsheet** — check the **Selisih** column, then open that employee's **Pengecekan Harian** (click their row in the **Rekap** tab).

## Next steps

- [Running monthly payroll](https://hris.logixbase.com/docs/en/payroll-run.md)
- [Bulk additions & deductions](https://hris.logixbase.com/docs/en/payroll-components.md#bulk-additions-and-deductions-via-excel)