--- title: Attendance policy settings description: Set your company's attendance rules — break deduction, clocking in without a schedule, several sessions a day and automatic clock-out — with each default and when to change it. url: https://hris.logixbase.com/docs/en/attendance-policy lang: en updated: 2026-10-13 alternate: https://hris.logixbase.com/docs/attendance-policy.md --- # Attendance policy settings > Set your company's attendance rules — break deduction, clocking in without a schedule, several sessions a day and automatic clock-out — with each default and when to change it. Attendance policy decides how the employee app behaves and how working hours are counted. The defaults suit most companies; change only what doesn't match how your team works. ## Before you start - Sign in as **Admin** or **HR Manager**. - These settings apply to the whole company, not to individual employees. ## Open the settings 1. Go to **Pengaturan** (Settings) › **Perusahaan & Lokasi** (Company & locations). 2. Scroll to the cards labelled **Kebijakan kehadiran** (Attendance policy). 3. Tick or untick the card you want to change. Its status switches to **Aktif** (On) or **Nonaktif** (Off) and is saved straight away. ![Attendance policy cards on the Company & locations page](https://hris.logixbase.com/docs-assets/screens/admin-attendance-policy.webp "Attendance policy") | Card | Default | Change it when… | |---|---|---| | **Potong istirahat dari jam kerja** (Deduct breaks from working hours) | Off | Breaks are unpaid, or you want employees to log breaks | | **Absen tanpa jadwal** (1) (Clock in without a schedule) | On | You use the roster as a control: no schedule, no punch | | **Absen beberapa sesi per hari** (2) (Several sessions per day) | Off | Your team works split shifts | | **Clock out otomatis sesuai shift** (3) (Automatic clock-out at shift end) | On | Rosters are only a plan and real finishing times vary | ## Deduct breaks from working hours Default: **Nonaktif** (Off). - When **Aktif**, the shift's **Istirahat** (break) duration is deducted from working hours once per day, on the first session. Hourly employees' pay follows; overtime calculation does not change. - **Aktif** also shows a **Mulai istirahat** (Start break) button in the employee app. When **Nonaktif**, it is hidden. - The deduction is the break length set on the shift, not the break the employee logged. Days without a shift are not deducted. - A shift's **Potong istirahat dari gaji** (deduct break from pay) is skipped while this card is **Aktif**, so a break is never deducted twice. ## Clock in without a schedule Default: **Aktif** (On). - When **Aktif**, employees can clock in and out with no shift that day, including days off and national holidays. Good for new hires not yet rostered, on-call teams, or project work. - Unscheduled punches are never late (there is no start time to compare with) and still count as **Hadir** (present). Without a shift they also get no overtime calculation or break deduction. - When **Nonaktif**, the clock buttons are locked on unscheduled days and employees see **Hari Off** (day off). Choose this when unscheduled shifts must not be recorded. ## Several sessions per day Default: **Nonaktif** (Off). - When **Nonaktif**, the day ends at the first clock-out and **Beranda** (Home) shows **Shift hari ini selesai** (today's shift is done). - When **Aktif**, an employee who has clocked out can start another session the same day with **Mulai Sesi 2** (Start session 2), then session 3, and so on. Example: 08:00–12:00, out for an errand, back 15:00–19:00. Each session has its own selfie and location. - Total hours are the sum of all sessions and the day counts as **Hadir** once. Lateness is measured on the first session, early leave on the last, and the break is deducted only once. Leave it **Nonaktif** if your team doesn't work split shifts: there, leaving mid-day and coming back is an early-leave signal worth noticing. ## Automatic clock-out at shift end Default: **Aktif** (On). This card decides what happens when someone forgets to clock out. Sessions are not closed in real time at the shift's end: an open session stays open until the employee clocks in again on a later day, or until HR fixes it. - When **Aktif**, the system suggests the shift's end time as the finishing time, or 8 hours after clock-in when there is no shift. At their next clock-in the employee sees **Lupa absen pulang?** (Forgot to clock out?) with that time filled in, and taps **Tutup sesi & lanjut** (Close session & continue) or corrects the time first. - When **Nonaktif**, the system never guesses: the field is empty and the employee must enter the time they really stopped working. - Either way, the finishing time can be at most 24 hours after clock-in, and the closing is recorded in the audit log with its difference from the shift end. Turn it off for teams whose roster is only a plan, for example a crew scheduled 18:00–22:00 that really finishes at 01:30. ## Optional features Three more cards only work once the feature is enabled for your company. They are optional features; [contact us](https://hris.logixbase.com/docs/en/contact) to enable them. - **Pelacakan sesi & istirahat** (Session & break tracking): break start and end are recorded on the server with a location, so HR sees real break lengths. It does not change pay. - **Masuk otomatis dengan email terdaftar** (Sign in with a registered email): active employees sign in with the Google account matching their employee record, without a personal invite link. - **Pelacakan kunjungan (Kunjungan)** (Visit tracking): field staff record arrivals at customer sites with time, location and notes. Until the feature is enabled, ticking these cards changes nothing in the employee app. A mandatory work note at clock-in and overtime approval are also available as optional features. ## Common problems - **Employees don't see a break button.** Turn on **Potong istirahat dari jam kerja**. - **An employee can't clock in and sees "Hari Off".** They have no shift that day and **Absen tanpa jadwal** is **Nonaktif**. Schedule a shift or turn the card on. - **"Gagal menyimpan. Coba lagi." (Failed to save).** Only Admin and HR Manager can change these settings. ## Next steps - [Shifts and work schedules](https://hris.logixbase.com/docs/en/shifts-schedules.md) - [Monitoring daily attendance](https://hris.logixbase.com/docs/en/attendance-monitoring.md) Need visit tracking, overtime approval or another optional feature? Chat with our team to enable it for your company.